Any member in a position of leadership in the organization, holding a position on the Board of Directors, or serving on committees, or in chapter leadership, who feels they are unable to support the mission and written policies of the organization, should tender a resignation as a volunteer leader. Non-church nonprofits should consider developing an official Board of Directors Job Description that outlines everything that is expected of a board member. In addition 501c3 nonprofits should expect 4-6 board meetings a year with at least one in person to fulfill the federal requirements. The following list of responsibilities is intended to be generic in nature and represents general duties as listed. Each nonprofit should carefully walk through these items and add or subtract as necessary to meet the needs of their organization.
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Responsibilities:
Office of President
- Call and chair meetings of the Board of Directors (generally 4 to 6 meetings year)
- Represent the organization as a delegate to the national Annual Meeting if appropriate
- Prepare a regular President’s Message that can be distributed to all members of a membership organization
- Visit local chapter upon invitation/request
- Call and chair meetings of the Executive Committee
- Represent the organization, as necessary, at official functions with private and public organizations
- Serve as member of the Executive Committee
- Fill vacancies in committees and offices with the approval of the Board
- Serve as an ex-officio member of each committee (though not necessary to attend meetings)
Office of Vice President
- Serve as member of the Executive Committee
- Attend regular and special meetings of the Board of Directors (approximately 6 per year)
- Represent the organization
- Manage special requests and projects as delegated by the President
Office of Secretary/Treasurer
- Serve as recording secretary for executive sessions of the Board
- Serve as member of the Executive Committee
- Attend regular and special meetings of the Board of Directors (approximately 6 per year)
- Represent the Association with local associations as assigned
- Review the accounts of the Association on a timely basis, review the status of the financial integrity of the retirement plan and current status of the revocable trust and report to the Board of Directors
- Prepare an annual budget proposal at least 60 days prior to the fiscal year
- Serve as an ex-officio, non-voting member of the Audit Committee
Directors (three year term)
- Attend regular and special meetings of the Board of Directors (approximately 6 per year)
- Represent the organization with local partners and/or initiatives as assigned
- Serve on committees that match skills and interest to better the organization
- Be willing to financially support the organization as outlined in the official Board Member Job Description
